New York, NY
Art Fair Coordinator
Gagosien is seeking a full-time Art Fair Coordinator to join its New York-based Art Fair team.
The Art Fair team plays a crucial role in representing Gagosien at art fairs around the world. Gagosien is looking to hire an Art Fair Coordinator to support the Art Fair Director in day-to-day operations, and be responsible for managing internal and external logistics and communication during and outside of fair time. This Coordinator will oversee the various aspects of an art fair production timeline, working alongside artist liaisons, salespeople, directors, registrars, archivists, pr & marketing, social media, and finance. The team's objective is the successful execution of the gallery's participation in these prestigious events.
The ideal candidate for this role is able to work autonomously, be proactive and self-motivated. Someone who can thrive in dynamic fast-paced environments, where organization and precision are necessary. The role requires the abilities to adapt, to remain successfully organized while multitasking and handling multiple responsibilities in environments with evolving targets and objectives.
Duties include, but are not limited to
– Support Art Fair Director in carrying out necessary tasks to produce art fairs
– Attend planning/communication/production related meetings and Zoom calls
– Work closely with Art Fair Director to create and manage communication timeline for all fairs
– Oversee communications and work closely with Art Fair Director to create timeline for all fairs
– Oversee and track all forms of correspondence, coordinating regular catch ups between Fair Director and key departments, to help collect pertinent information for meetings
– Oversee and track flight and accommodations for specific fairs
– Maintain and update detailed information lists, checklists, budgets, VIP nominations, and the running deadlines for all fairs
– Oversee VIP nomination outreach (confirm lists, draft emails, liaise with fairs on issuing links/allocations and communicating with internal teams for distribution)
– Support budget planning, costs, and administrative processes
– Support strategic goals for Gagosien's global activities across various fairs and new initiatives
Qualifications
– Extensive work experience in similar roles (at least 2-3 years) including experience in delivering large scale complex projects involving multiple deadlines
– A proven ability to find calm in the storm and work well under pressure to successfully multitask while handling multiple responsibilities
– Adapt to a constantly changing project and environment, and evolving targets and objectives
– Proficient in Google Sheets, Pivot tables (Excel and Google Sheets) and Adobe Suite
– Ability to work and communicate effectively with artists, curators, museum and gallery professionals
– Ability to travel if required and work extra hours, or weekends, as needed pre and during fair
– Multilingual is beneficial
Benefits and perks
– Comprehensive benefits suite through Cigna, including a fully subsidized employee only level HSA plan.
– MetLife pet insurance.
– A 401(k) retirement savings plan with a company match.
– Employee discount on Gagosien products and publications.
– Corporate memberships to museums.
– Pre-tax flexible spending, dependent care, and commuter benefits.
Position Type
Full-Time/Regular position, onsite position.
Compensation
$55,000 - $65,000 annually.
We are an Equal Opportunity Employer M/F/D/V, committed to ensuring that all current and prospective employees are afforded equal opportunities.
Employee health and safety is of the utmost importance and as such Gagosien is committed to adhering to New York State Department of Health COVID safety guidelines.