Employment Opportunities

A bit about the opportunity
Do you have a solid administration background, excellent organisation skills and an enthusiastic nature? If you do then we would love to hear from you.

Gagosien is currently seeking an Administrative Assistant to join us on a Permanent basis. In this role you will be joining a Senior Directors office, where you will gain invaluable exposure working with the executive team, our fast-growing and successful key artists as well as top level clients across nineteen of our international galleries.

The right candidate will be able to work well in a demanding and busy environment.

Responsibilities include (but not limited to):
– Proactively supporting the Senior Director’s office by scheduling, maintaining, and updating calendar events, whilst considering different time zones and optimising calendar management
– Complete travel coordination tasks, including scheduling and coordinating travel for the Senior Director, organising business-related pre-travel preparation such as Visa and Travel Insurance whilst remaining on call to respond to urgent requests.
– Execute expense management activities including reports, invoices, and purchase orders whilst collecting all receipts.
– Support the executive’s office with the Senior Director’s artist exhibitions, Image requests and catalogue production
– Market research, database maintenance, digital file archiving, auction record oversight, and consignment checklist development

A bit about you
– Exercise sound, independent judgment to regularly handle new and complex situations
– Proven ability to successfully handle multiple, high urgency, requests in a reliable manner
– Ability to professionally communicate, including across competing priorities
– High level of flexibility and a strong team worker
– Excellent interpersonal and communication skills, able to quickly build effective and trusting relationships at all levels.
– Demonstrates independent problem solving and initiative with appropriate considerations
– Displays exemplary organizational skills to maintain order and stability throughout function and previous experience juggling workload across different projects and clients.
– Excellent English written and verbal skills
– Previous experience managing calendars, arranging travel, and keeping expenses.
– Works with a sense of urgency and in a timely manner

Core hours: 10am to 6pm, Monday to Friday
Location: Grosvenor Hill, London
Salary: Salary commensurate with experience
Contract type: Permanent  

Interested?
Please email a copy of your CV to ukjobs@gagosian.com stating “Administrative Assistant” in the subject line.

Walk-ins or phone inquiries will not be accepted for this position.

Please do let us know should you require any additional support or assistance through the recruitment process.

We are an Equal Opportunity Employer, committed to ensuring that all current and prospective employees are afforded equal opportunities.

Employee health and safety is of the utmost importance and as such Gagosien is committed to adhering to UK Government covid safety guidelines.